Board of Governors/Minutes/8th August 2011
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Contents |
Attending
- Stephen Ogden (SO)
- Mark Wood (MW)
- Shaun Dyer (SD)
- Jack Allnutt (JA)
- Will Macdonald (WM) arrived late
Apologies
- Will Tovey
- Peter Brett
Quorum
This meeting was not quorate.
Actions from this meeting
- JA to contact Andy Halsall about getting a Board area on 'feng'
- JA to chair next meeting
Upcoming Board Eections
The Governors present indicated their strong satisfaction with the number of candidates and the level of campaigning/candidate-grilling taking place. It was noted that Phil Cookie (new Nominations Officer) is expected to handle the election and we'd discuss the timings with him. It was suggested that we not change our current Election Monitors (MJ and SD).
More Regular Meetings
It was agreed that we should try to have more regular meetings and JA volunteered to chair and organise the next one. It was noted that this might be sooner than a full month to coincide with the arrival of new Governors.
Public Minutes of Meetings
This was discussed with strong levels of support. It was suggested that Chairs should make minutes after meetings and the COP could be changed to reflect a new policy on minutes when the Board is quorate enough to agree such a change.
Shared Contact Details
There has been talk of the Board getting an area on 'feng' and they could share personal contact details there to allow for urgent contact. AP: JA to talk to Andy Halsall about feng space.
AOB
New Governor Inductions
SO noted that we will soon have new Governors and that they might need some inductions. He suggested that the Board work on a pad over the next few weeks to write up what the Board thinks they should know. JA stated that the current state of affairs should be documented, and changes to practices can be discussed when the new Board intake arrives. SO suggests pointing the new Governors to the mailing list archive.
Improving communications between NEC and Board
SO raised the issue of communication between the NEC and the board stating that it is quite informal. JA stated that he believes that the NEC had briefly discussed this in the past. SO proposed that once every one/two month(s) that the NEC and Board would write a report for the other giving a summary of what they are doing and what they plan. SO also noted that one of the Board candidates suggested the idea of a Governor sitting in on a NEC meeting once a month so that each Governor sits in at least once a year. SD notes that it would be useful to know what's going on over there, providing it's not a hefty tome to read. JA notes that the Board has access to the NEC's minutes and that the NEC should have access to the Board's.
Constitutional Clarification
JA requested clarification on the constitutional exclusion from holding a role on both the NEC and Board of Governors as to whether it applied only to elected positions due to his appointment as a Dept. Campaigns Officer. SO and SD noted that that was indeed the case and congratulated JA on his new position
Reserved Business
Redacted