NEC/Minutes/12th December 2011
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Contents |
Attending
Jack Allnutt (JA)
Loz Kaye (LK)
Andy Halsall (AH)
Phil Cooke (PC)
Gavin Meredith (GM)
Ed Geraghty (PC)
Apologies
Harley Faggater (HF)
Minutes
Minutes from the last meeting not approved
The NEC had a discussion on the accuracy of previous minutes. GM suggested that an interim solution would be to mark the sections in dispute. LK, PC, AH agreed.
The IT Section is to be marked as in dispute.
Matters arising
PC is to establish the cost of those elections coming up in the near future - Done partly, will be brought up in the relevant section.
AH and PC is to get in touch with each other regarding candidates - Not done as of yet, AH noted PC had tried to contact him.
JA is to pass on this decision to the board that the NEC elections will be opened on teh 14/15th January. Done, no objections from the board.
EG is to contact Union Jack Club and email conference on any developments regarding using that as a conference venue - Done, and passed on to the conference team.
GM has sorted out his mail encryption and made his public key available.
JA will no loner move forward with the NextGen report as he feels it has been superseded.
LK is to continue the Cyber Security response and broaden the discussion into the wider public, it has been fleshed out but needs development.
LK & AH have put together an FOI request to the Cabinet Office with regard to spending on Cyber Secruty policy elements already in place.
AH has not yet worked with EG to sort out the remaining policy elements on the web side.
GM is still to deal with changing the party address subject to the banking being corrected (meeting in the week).
HF was tasked to send the ICO forms and fee, it is unknown as to whether this has been completed.
IT
EG made the NEC aware that his team is down to two people both of whom are infrastructure orientated. AH stated that he felt there was a large amount of outstanding web related work that needed to be put in place, with much of that relating to the new site, including the new site framework and the candidate pages. EG stated that he needed notice on this kind of requirement. LK stated that he needed things to move forward with the policy bits and pieces.
AH reiterated the need for front end support within the web team.
EG stated that he wanted to move to a new server and that this was still a blockage in the IT team moving forward. EG stated that he was going to put together specifications with PC on Monday. EG stated that it was a question of whether the party would bash together some candidate stuff. LK asked whether there was any way to show that the IT team are moving forward.
The NEC discussed the web aspects of the party output further.
AH, LK and EG would work together to sort out the online aspect of the policy.
Discussion on changes to the minutes:
EG stated that he hadn't stated specifically that WT had refused him access, but rather that he hadn't given him the access when asking and wasn't aware of the access. The NEC agreed that the NEC minutes of the 5th December should be amended to reflect this.
As the NEC disagrees on the accuracy of the resolution passed last week, the NEC has proposed a new resolution relating to IT team leaders responsibilities. As such the following resolution supersedes the resolution passed in the previous meeting
- For the duration of this NEC session, NEC reaffirms the IT team leader's overall autonomy, subject to NEC oversight, on issues affecting PPUK IT systems and security.*
Dissent - GM feels that the role needs to be more properly outlined. - Nay. PC - supported the motion but agreed with GM's statement regarding the proper outlining of the role. The remainder of the NEC approved the motion.
AH was actioned to add a note to previous minutes and correct the content where agreed.
2012 Conference
JA stated that there had been a response from the British Library with prices. GM stated that BL had replied, and wanted to know how much the party was willing to subsidise the conference. AH stated that this had already been discussed and agreed. GM stated that he felt that a good conference venue might meet the criteria on having external impact. GM and PC discussed the cost of conference. GM to contact conference team.
GM was asked to contact conference team with regard to pricing
Regularly scheduled elections
GM asked whether anyone had put together job descriptions for their roles. PC stated that he hadn't yet. GM stated he was looking forward to seeing HF's comments on his role as he had expressed an interest in driving the PS stuff forward. LK asked if there was a deadline and where this information would end up.
PC stated that it should go on the website. AH agreed. PC stated that should be short and to the point.
The NEC was tasked to complete and circulate job descriptions by the 5th January internally.
GM stated that he wanted the board to confirm the dates for the NEC elections and pass that back to the NEC. JA stated he was sure that would be discussed at the next board meeting. PC suggested he could attend the board meeting on this issue, JA stated that would be a good idea and the NEC agreed. JA would pass this information to the board.
May 2012 Elections
PC stated that the costs for London elections were extremely expensive and had lots of other requirements.
PC presented the following figures to the NEC:
Mayoral Election
Requires:
A £10,000 deposit – returned if receive more than 5% of first preference votes
A nomination form signed by 330 signatures of people on the electoral register (in 2012) – 10 from each borough.
London Assembly - Constituency
Requires:
A £1000 deposit. The deposit is returned if candidate receives more than 5% of vote
Candidate does not have to live in that constituency
No signatures are required
Candidates can stand as a party candidate (with party consent) or as an independent
London Assembly – London wide
Requires:
A £5000 deposit (regardless of how many names are placed on the list). The deposit is returned if party or independent candidate receives more than 2.5% of vote
No signatures are required.
Candidates can stand as a party candidate (with party consent) or as an independent
GM asked AH how many candidates we could stand if we did want to. AH stated we might find 2 but at present our impact wouldn't be sufficient to make it worth while. AH stated he felt building candidates was rather important. LK stated agreed with AH that there were still issues with impact over a wide area but we should look to the future. PC and JA brought up the EU elections, PC stated it was a good area to be gaining experience over a larger area.
LK stated he spent much time this week at Manchester city council.
Policy
LK stated that this had essentially been dealt with. LK went on to say that the party needed to get the people on board. AH and LK would be getting together on Wednesday. JA stated that since the leaders mail had gone out two people had asked to become involved. AH was asked to mark them as owned by their respective owners to deal with.
Finance
GM stated that there had been talk about changing the party address, but as there were elections in January it might make sense to wait till then. AH stated that he felt we should just go ahead and change it. PC, LK agreed. AH asked about the possibility of faxing documents. PC stated that he would be in London to sign.
GM will deal with the paperwork tomorrow.
Bank, HSBC GM gave an outline as to the issues with the mandate and both LK and AH would be in London to sign the relevant documentation.
GM and PC discussed the reimbursement of expenses.
PC and GM discussed the next NEC meeting. EG stated that it would be best to have separate meetings.
The party meeting date was to be changed to the 20th,
GM was asked to send revised email to relevant teams for the meeting.
AOB
GM - Brought up the issue of the Megaupload. NEC discussed this at length, focused on issues with law and jurisdictions.
GM Asked about putting video on website. AH stated that a blog post surrounding it would make sense. PC and LK agreed. EG had major hangups about it being an advert.
JA - Wikipedia planning on running a censorship campaign due to SOPA. NEC discussed.
The NEC congratulated LK for winning the dance off at the madlab Christmas do.
LK - None PC - None AH - None
EG - Need new news links on the front page. EG asked what the official teams are.
Actions
GM to send revised email to relevant teams for the meeting.
NEC - Job descriptions 5th January
GM to contact conference team wrt pricing
AH to add note to previous minutes.
AH and PC is to get in touch with each other regarding candidates - Not done as of yet, AH noted PC had tried to contact him.
LK is to continue the Cyber Security response and broaden the discussion into the wider public - fleshed out needs developing
LK & AH to put together an FOI request to the Cabinet Office with regard to spending on Cyber Security policy elements already in place. - Done it needs to be sent to the FOI Team at the cabinet office.
AH, LK will work with EG to sort out the remaining policy elements on the web side - Hasn't.
GM is to deal with changing the party address subject
GM AH LK to the banking being corrected (meeting in the week). - Finance
HF was tasked to send the ICO forms and fee - Unknown.
LK to send new links to Ed for party front page.
PC and EG offered apologies for the NEC meeting on the 19th December.
LK summed up. Thanks for lots of work.